Meeting Minutes

Meeting: October 07, 2008

Attendees: Project Mngr, Design Team

    Initial Team Session

  1. Planned meeting schedule
  2. Assigned team roles

Meeting: October 10, 2008

Attendees: Project Mngr, Design Team

    Team Session

  1. Completion of questionnaire
  2. Overview of Project site

Meeting: October 14, 2008

Attendees: Project Mngr, Design Team, Ameeta Jadav
  • Action Items
  • Client to Provide Logo
  • Plan Content Delivery

    Kick-off Meeting & Requirements Gathering Session

  1. Introductions
  2. Overview of project lifecycle
  3. Overview of project site
  4. Discussed site requirements
  5. Proposed Weekly Status Call

Meeting: October 17, 2008

Attendees: Project Mngr, Design Team

    Team session

  1. Final revisions to proposed site map
  2. Review of Issue Log
  3. Clarify GAIA contact person and # 17 of questionnaire, with client
  4. Continue progress of IA document

Meeting: October 21, 2008

Attendees: Project Mngr, Design Team, Ameeta Jadav
  • Action Items
  • Revisions to IA Document
  • Request Sign-off

    Information Architecture Meeting

  • Review of IA Document
  • Requested Revisions to Requirements & Site Structure are as follows:
    1. Remove Forum feature from Project Scope
    2. Update Global Navigation priority of links
    3. Incorporate additional search options and include 'perpetual' search results window.
    4. Review image-based verification for forms to prevent Spam, i.e. Capcha
    5. Update process flows to include back-end process.
    6. Received AIA Logo style guide

Meeting: October 28, 2008

Attendees: Project Mngr, Design Team*, Ameeta Jadav
  • Action Items
  • Revisions to Design Comps
  • Addition of Sustainability Story

    Visual Design Comps Meeting

  • Review of  Visual Design Comps
  • Selection of Design Set 3 - Illustrated Design Comp
  • Requested Revisions to "Illustrated Design Comp" are as follows:
    1. Change font type
    2. Show additional navigation layouts (vertical and horizontal)
    3. Modify association of Get Involved, Campus Events and Join GAIA elements
    4. Move News below Get Involved callout
    5. Research admin. feature for News - RSS Feed
    6. Remove perpetual search results from project scope
    7. Search tool should retain text from previous searches
    8. Incorporate "Cause & Effect - Sustainability Story" Flash animation
    9. Navigation icons should also appear in the page heading
    10. Incorporate leaf and stem from Design Set 1
    11. Move kite towards "sustainability tip" a top of page, decrease size and detail in kite pattern.
    12. Add hidden secrets (animation) to page.

Meeting: November 2, 2008

Attendees: Project Mngr, Design Team**

    Team session

  1. 3 Scenes for "Cause & Effect - Sustainability Story" (Flash animation)
  2. Incorporate leaf and stem from Design Set 1
  3. Determine pages that will contain 'hidden secrets' (animation)

Meeting: November 5, 2008

Attendees: Project Mngr & Ameeta Jadav
  • Action Items
  • Revisions to Final Design Comps
  • Confirm Storyline and hidden secrets
  • Storyboard for animation

    Final Design Comp Meeting

  • Review of  Final Design Comps (updated 11-7-08)
  • Current Storyline and hidden secrets
  • Requested Revisions are as follows:
    1. AIA President signature revised to include middle inital "S".
    2. All icons in the heading match the one in the navigation.
    3. All navigation icons are present.
    4. The Get Involved page contains a callout listing Campus Events only.
    5. Join GAIA and Sign up elements were removed from Get Involved page.
    6. Decrease font size during development.

Meeting: November 7, 2008

Attendees: Project Mngr, Design Team
  • Action Items
  • Site Templates
  • Storyboards

    Team session

  1. Team Meeting Schedule Changes: Nov.9 - Nov.18 (*See email for details)
  2. Utilize WordPress for CMS
  3. Inform Client, Prototype will be provided on Nov. 18th
  4. Request a minimum of 6 - 10 users during Testing
  5. Visual Prototype due Nov. 17th
  6. Reschedule Client Status Meeting for Nov. 20th or 21st to receive usability feedback
  7. Prepare Survey (instructions and questions)
  8. Commence Usability Testing Nov. 18th